School of Dental Medicine

Forms

  • OSPA Commonly Requested Information
    Lists all the requested numbers, codes, and contact information needed for sponsored projects. Check here first!

  • Outgoing Proposal – Space Request
    If the PI of a proposal anticipates that additional space will be needed if the proposal is funded, this form must be completed. If no space is needed, then this form does not need to be completed.

  • Internal Prior Approval Sheet
    Use this form to request the following actions:
    • 90-Day Pre-Award Cost Authorization: Only to be used if the funding is guaranteed and start date is known.
    • Petition to Allow Account to Remain Open: Used if an account is in deficit and/or expiring and new funding is anticipated.
    • No-Cost Extension: Only to be used if Case can authorize an extension internally. Check sponsor regulations to determine applicability.
    • Preliminary Project Setup: Used when an award is forthcoming, but will not be received before the anticipated start date.
      Example: Delay in next year funding when there is no automatic carryover, or a contract is being negotiated and expenses are expected.
    • Rebudget/Reallocation Request: Used if a rebudget is needed and no sponsor approval is necessary.

  • Late Cost Transfer Form
    Required for any cost transfer after 90 days from the posting date. The link above will take you to the OSPA Forms page. The LCT form is in the Post Award Section as an Excel File.

  • Internal Detail Budget Worksheets
    • • Important: The University has published the FY12 fringe rates. Awards beginning on or after July 1, 2011 will be charged 29.5% on Federal funding and 30.5% on Non-Federal funding. These rates have been updatedin the forms below.
    • • PLEASE NOTE: Sponsored Projects Accounting has informed us that it is no longer the practice of the University to increase the fringe rate by 0.05% in the out years of a proposal budget. The fringe rate should remain static for the entire proposed project period. This is reflected on the forms as well. Please remember to update any forms you may have stored on your computer to reflect this change in policy.
    • • Excel worksheets with pre-populated formulas to assist in budget development. Formulas reflect the current NIH 2% inflation increase and the FY11 fringe rates.
    • • To determine the proper worksheet to use, you need to know whether the Sponsor is Federal or Non-Federal and the length of the proposed project. For example:
      • • For a 5 year NIH R01 proposal, you would choose the 5-Year Budget Worksheet from the Federal Column;
      • • For a 1 year Pilot Study proposal to the American Heart Association, you would choose the 1-Year Budget Worksheet from the Non-Federal column.
    Federal Sponsors
    Non-Federal Sponsors
  • Letter of Intent to Establish a Consortium Agreement
    This letter should be used whenever a proposal contains a proposed consortium agreement as part of the project. The project information should be filled in and the letter should be sent to the consortium institution for signature by the PI and their Authorized Official. When it is returned, the Letter should be routed to the Case PI and then to OSPA for signature. If not required to be sent as part of the application, it should be kept on file in the department with a copy to Finance and Administration for the master file.

  • Research Associate Position Forms
  • Postdoctoral Fellow/Scholar Position Forms
    • Instructions: Outlines the procedure for hiring a Postdoctoral Fellow/Scholar
    • Request Form: Complete this form to begin the process of hiring a Postdoctoral Fellow/Scholar

  • NIH Other Support Form Template/Sample Word or PDF

  • NIH Biosketch